About US

Villa Run is a great place to live. We are a privately owned condominium community consisting of 251 single family homes built on approximately 40 acres. We conduct quarterly association meetings.

Our current Board Members are:

President Marty Laws martylaws@outlook.com

Vice President Vacant

Secretary Barbara Carpenter barb.carpenter00@gmail.com (zeros)

Grounds Chairman Steve Dunham steve_49@hotmail.com

Treasurer Phil Hacker phacker165@gmail.com

Area #1 Mgr Jill Melfi jkmcracker@yahoo.com

Area #2 Mgr Kathy Trimmer ktrimmer27@gmail.com

Area #3 Mgr Peggy Dinges peggydinges52@gmail.com

Area #4 Mgr Connie Little conrush4540@gmail.com

Area #5 Mgr Vacant

Area #6 Mgr Sharon Brown sbrb26@hotmail.com

Board Member Duties

PRESIDENT

The president will conduct regular meetings (monthly, semi-monthly, etc.) of
the Board of Officers and Managers.
The president will make contact with the attorney to verify the legal position
of the association.
The president and/or a person he/she appoints (board member or condo unit
owner) will negotiate annual contracts (lawn care, snow removal, insurance,
etc.) for ratification by the entire board. All contracts shall be signed by the
president.
The president should inspect the common areas for maintenance require-
ments, infringements of rules, and damage to the outside of units. If infringe-
ments of rules are observed, he/she should work through the area manager to
resolve the situation.
The president (or appointee), along with the secretary and the appropriate
area manager, shall interview all prospective owners prior to the final closing
of all units. The purpose of this interview is to distribute organizational
documents, review rules/regulations and introduce new owners to their area
managers.
The president will prepare agendas for board meetings, appoint committees
as needed and in general act as the executive officer for the association.
The president shall make arrangements for the annual meeting of the
association.

VICE PRESIDENT

The vice president will work with the president as requested.
In the absence of the president, the vice president shall be responsible for all
duties of the president.

SECRETARY

1. The secretary will take minutes of all association meetings, keep on tile all
records of the association, provide space for all office equipment owned
by the association, produce a newsletter to keep all residents informed of
activities and decisions that effect them.

2. The secretary will provide copies of the minutes to all officers and managers.

3. The secretary will prepare all correspondence with condo unit owners and all
other correspondence that may be required.

4. The secretary will participate in interviewing all prospective unit owners
along with the president (or appointee) and the appropriate area manager.

5. The secretary will maintain a record of all owner requests, complaints and
rule violations, along with the disposition of them.

6. The secretary will keep a list of all properties for sale and a list of prospective
buyers.

7. The secretary will maintain and distribute annually a Telephone Directory
for all condo unit owners.

TREASURER

The treasurer will keep accurate records of the financial activity of the
association.
The treasurer will pay all bills of the association. If the bill is not covered by
the budget or the expense will exceed the total budget, the payment of the bill
will need approval by the Board of Officers and Managers before payment is
made.
The treasurer will receive all assessments, deposit them into a checking
account and make investments as directed by the president and/or board.
The treasurer, with board approval, may transfer monies from one line
item to another so long as the total amount of the budget (as approved at
the annual meeting) is not exceeded.
The treasurer, with board approval, shall prepare and present to the
association at the annual meeting, a proposed budget for the following
fiscal year. This budget, as adopted by the association will establish the
limit of spending for the association.
The treasurer will be responsible to see that all invoices presented for
payment are in compliance with terms of contracts and/or bids.
All invoices shall be approved by the person in charge of the project, who
will determine if work was completed satisfactorily. Any question of the

the completion and quality of work will be resolved with the contractor by
the person in charge of the project before invoice is paid.

8 The treasurer shall furnish a report of income and expenditures to the
board at their regular meeting and to all association members at the
annual meeting.

9. The treasurer will prepare 1120-H Federal Tax Return annually, along
with 1099's for the secretary and treasurer.

AREA MANAGERS

The managers are the primary interface between the board and the condo
unit owners.
The managers shall contact all new owners within their area to advise them
that they are available to assist them if they have questions about their
responsibilities and/or limitations within the association.
The managers will be aware of the appearance and maintenance needs
within their areas and work with the condo unit owners to maintain the
standards of the association.
Managers will respond to questions and complaints brought to their
attention by the condo unit owners in their area.
The managers will consult with the president or vice president if they need
assistance in dealing with a situation in their area. They will bring to the
attention of the board any situation that requires action by the board such
as infringement of rules/regulations, maintenance needs, etc.
Managers will serve on committees, at the request of the president, to
conduct the affairs of the association.
Managers will distribute monthly "Newsletters" to all residents in their area.
Managers will present "Owner Request" at regularly scheduled board
Meetings.